Do you see our patient records?

We start with counts: calls, open slots, recall due and billing totals. Where a build would need patient information, we scope it with your compliance lead before anyone has access.

Will you text our patients?

Not by default. Any patient outreach waits for your compliance lead to sign off on how it runs.

Omnira One for healthcare practices

Fill your schedule, answer every call and see the business side of your practice in one place.

Omnira One connects your practice management system, your phones, your marketing and your books into one view for the owner and the front office. You see open slots, missed calls, recall due and billing totals as counts. We never put patient information in a demo or ask for it on a form.

Talk to the Team Open the healthcare demo How Omnira One works

Does this sound like your week?

The phones ring and nobody picks up.
No-shows and late cancels leave holes in the schedule.
Patients who haven't been back in a year never hear from us.
Our billing company won't tell us what's being denied.
We don't know which marketing brings in new patients.

The page your team opens

Each part shows where its numbers come from. Nothing on it has to be typed in twice.

Every company also gets a Map of its customers, work and market, and a People page with each person's numbers and who uses Omnira One.

01
Schedule fill
Open slots in the next two weeks and the no-show rate, as counts.
Pulls from: Your practice management system
02
Calls
Answer rate, missed calls and whether each one got a callback.
Pulls from: Your phones and call tracking
03
Recall due
How many patients are due back, by month since their last visit, as a number.
Pulls from: Your practice management system
04
Billing totals
Collections, and denials by reason, at the practice level.
Pulls from: Your practice management system and your books

The tools shown are examples from the list below. We start from the ones you run.

See it working for healthcare practices

These are real screens from the Omnira One demo, set up for a sample dental practice. Open the demo to click through every page yourself.

The Omnira One Today page for a sample dental practice, seen by the practice owner. Three headline figures: schedule 82.3% filled for the next 14 days, $482,615 produced in the last 30 days and $82,357 of accepted treatment not scheduled. A Needs you list flags rising claim denials, a slipping review rating and a quiet referral partner. — Today, for the practice owner. It shows if the schedule is full and what is stuck in claims and treatment.

The Omnira One Map page for a sample dental practice around a Florida city. Buttons switch the base map to Light, Satellite or Streets. Shaded squares show where patients come from, and dots and numbered circles mark the offices and nearby new practices and build-outs. A side list shows the three office locations. — Map, for the practice owner. It shows where patients come from and where new practices are opening.

The Omnira One People page for a sample dental practice, set to providers. A table compares each provider to the team median on production, treatment accepted, no-shows and schedule filled. Each header names its period. No patient names appear. — People, for the practice owner. It shows how each provider does on production and treatment accepted.

The Omnira One record page for one office of a sample dental practice. A next step box asks staff to work the unscheduled treatment list and attach X-rays to one payer's claims. A summary notes 22 open hygiene slots and $38,200 of accepted treatment not booked. Timeline events are tagged with their system. — One office record. It shows open chairs, stuck treatment and claim denials, with the next step on top.

Screens from the Omnira One demo, set up for a sample dental practice. Every name and number on them is sample data.

Open the healthcare demo

Built with your team

Omnira One is built around how you work. Every page, number and alert is shaped with your team, and we keep changing it as you grow.

Your pages

Show the pages your team uses and hide the rest.

Your words

Call things what your team calls them, whether that is a visit, an appointment or a recall.

Your numbers

Pick the numbers that sit at the top of Today for each role.

Who sees what

The owner sees everyone. A manager sees their team. A tech sees their own work.

Your morning text

Choose when Quinn sends the morning numbers, and whether it comes by text or email.

In the demo, open Make it yours and try it. On your second call, we make these changes live with you.

One record, one meaning

Each of these gets one definition across every system you run, so a number means the same thing on every page.

Location
Provider
Open slot
Call
Recall count
Referral source
Marketing source
Collections total

Your practice management system stays the system of record for everything clinical. Omnira One reads business totals from it and never writes clinical data back.

Works with the tools you already run

We connect the field software, books, phones and CRM you already run. Here are the ones owners ask about most, and the full list is one click below. If your company runs on something else, ask us. Spreadsheets always work.

Built for your industry

Books, CRM and phones

Salesforce
HubSpot
Google Workspace

12 of 38 shown.

No tool for part of the work yet?

If part of your work still runs on paper, a whiteboard or someone's memory, we build the internal tool for it on open source and connect it the same way. Custom internal tools are what we specialize in, and we build them on top of what you already run.

Works with means we can bring that system's information into Omnira One. How we do it depends on the system. Some offer an official connection. For others we use the reports and exports you already run. Each vendor's own terms set what can be kept and for how long, and we work inside them. We'll tell you which applies to your setup on the first call. Product names and logos belong to their owners, and Omnira isn't affiliated with or endorsed by any of them.

ADP and the ADP logo are registered trademarks of ADP, Inc.

Three problems we start with

No call goes unanswered

A missed call goes on a callback list as soon as it's logged. The owner sees the answer rate by hour and by day.

New patients who used to get voicemail get booked.

Holes in the schedule filled

Recall due by week sits next to open slots. Outreach runs inside your own systems, or through ours once your compliance lead signs off.

Fewer empty chairs, from patients who already know you.

Marketing you can trace

New patients are counted by the source that sent them: an ad, a referral partner or a search.

You spend on the sources that bring patients in.

Edge cases we plan for

These are the cases that break a normal report. We set them up from the start.

No-shows

No-show counts by day and by provider sit next to open slots, so the schedule gets filled.

Recall lists

Patients due back, by month, as counts only. Outreach waits for your compliance lead.

Billed against collected

Billing totals next to what came in, by payer, with the gaps flagged.

Omnira One watches it for you

Quinn, our AI, answers questions about your business in plain English and sends your morning numbers by text and email. Watchers keep an eye on the record and tell the right person when something slips. Two of the first ones we'd set up:

Missed call

A call goes unanswered and nobody calls back within the time you set.

Schedule gap

Next week has more open slots than you usually carry.

Then we use the same record to book more jobs.

Most data products stop at the dashboard. They show you the estimate that went cold and leave the calling to your team. We keep going, because we already run the work that turns those numbers into booked jobs.

New practices nearby

Omnira Signal tracks new practices and clinic build-outs, so you know who's opening near you and who could refer to you.

Referral partners

Research and outreach to the providers who could send you patients. It uses no patient data.

Recall

Patients due back, reached only after your compliance lead signs off on how.

Signal tracks new medical practices and clinic, dental and med spa build-outs.

See what's changing around your practice before it shows up in your schedule.

New practices, new buildings and new neighbors change who walks through your door. Signal watches for them in your area. It never uses patient records.

A new independent practice registers nearby.
It may be a referral partner or a competitor. You know which, and you reach out first.
A new clinic, dental office or med spa build-out is registered.
A competitor is coming. Your recall list hears from you before they open.
Permits issue for new homes in your area.
New families need a dentist, a doctor and a therapist. You're the practice they hear about first.
A new business opens nearby.
New employers want a practice for their team. You offer them a program.

One example from the list above. Your location and your kind of practice set what counts as a match.

Omnira Signal: Healthcare and life sciences

What our team has done

$1.65 million

A restoration company recovered $1.65 million from its own list of past customers, a list it had written off.

Read the story

$2.5M to $5M

A residential services company went from a $2.5 million to a $5 million run rate in 90 days, on follow-up our team built.

Read the story

1,649
Past customers on a dormant list, reached.
23.1%
Replied.
6.3%
Booked a job.
$53K
Recovered in just over three weeks.

One recent result: we reached out to a residential services company's dormant customer list of 1,649 past customers. 23.1% replied and 6.3% booked a job, recovering $53K in revenue in just over three weeks.

We have since turned it into a full operating system that sends job reminders, plans truck dispatch to save gas and time, manages invoices and payroll, runs follow-up campaigns on dormant customers, and finds and automatically bids on government and commercial contracts.

Our team built a CRM for a behavioral health operator that runs from referral to admission, with referral sources tracked the whole way.

Read the healthcare case

Each result was one client, their list and their market. It isn't a promise of what you'll get.

What you own

Your data stays yours

It lands in a database your company owns, and it stays with you if you ever stop working with us.

Nothing changes without a yes

We read from your systems. Anything written back, and anything sent to a customer, waits for someone on your team to approve it.

No charge per user

One setup fee and a flat monthly fee. Your whole team can use it.

See Omnira One pricing

Questions owners ask

Do you see our patient records?: We start with counts: calls, open slots, recall due and billing totals. Where a build would need patient information, we scope it with your compliance lead before anyone has access.
Will you text our patients?: Not by default. Any patient outreach waits for your compliance lead to sign off on how it runs.
Does this replace our practice management system?: No. It stays your system of record for everything clinical. Omnira One reads business totals from it.

Other industries

Tell us what should run itself.

We'll tell you plainly whether a build fits, and what you'd own at the end.

Talk to the Team See what we build