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PRIVACY POLICY FOR OMNIRA SYSTEMS

Effective Date: December 3, 2025
Last Updated: December 3, 2025

1. INTRODUCTION

Welcome to Omnira ("we," "our," or "us"). This Privacy Policy explains how Zenith Sales Group DBA Omnira Systems ("Omnira Systems") collects, uses, shares, and protects personal information in connection with the Omnira B2B data platform and GTM intelligence services (the "Platform").

Omnira is a business-to-business (B2B) data platform that provides go-to-market intelligence, contact data, and sales enablement tools to help businesses identify and connect with potential customers.

This Privacy Policy addresses two categories of individuals:

  • Platform Users: Businesses and individuals who subscribe to and use Omnira
  • Data Subjects: Business professionals whose information may be included in our B2B database

By using the Platform, you agree to the collection and use of information in accordance with this policy.

Contact Information:

  • Email: support@omnirasystems.com
  • Company: Zenith Sales Group DBA Omnira Systems
  • Jurisdiction: Utah, United States

2. INFORMATION WE COLLECT

2.1 Information from Platform Users

When you create an account and use Omnira, we collect:

  • Account Information: Email address, first and last name, phone number, company name, job title, and password (stored encrypted, never in plain text)
  • Billing Information: Payment details processed securely through Stripe (we do not store full credit card numbers)
  • Usage Data: Search queries, saved lists, exported contacts, feature usage, and platform activity
  • User-Generated Content: Custom tags, notes, saved searches, and list configurations

2.2 B2B Contact Database Information

Our platform contains business contact information sourced from:

  • Publicly Available Sources: Company websites, press releases, SEC filings, professional networking sites, business registrations, and other public records
  • Data Partners: Licensed data from reputable third-party B2B data providers
  • User Contributions: Information voluntarily provided or corrected by Platform Users
  • Web Intelligence: Publicly available business information aggregated through automated collection methods

The B2B contact data we maintain includes:

  • Professional Contact Information: Business email addresses, work phone numbers, and office addresses
  • Professional Details: Job title, department, seniority level, and job function
  • Company Information: Company name, industry, employee count, revenue range, location, and technographic data
  • GTM Intelligence: Intent signals, technology stack information, funding data, and company news

2.3 Information Collected Automatically

When you use the Platform, we automatically collect:

  • Device Information: Browser type, operating system, and device identifiers
  • Technical Data: IP address, access times, and error logs
  • Usage Analytics: Feature usage, search patterns, session duration, and navigation paths (collected via PostHog)

3. HOW WE USE YOUR INFORMATION

3.1 Platform Users

We use Platform User information to:

  • Provide and maintain the Omnira service
  • Process subscriptions and payments
  • Enable search, filtering, and export of B2B contact data
  • Deliver GTM intelligence and insights
  • Sync data and preferences across your devices
  • Send service-related notifications and updates
  • Provide customer support
  • Improve platform features and user experience
  • Detect and prevent fraud or unauthorized access

3.2 B2B Contact Database

We process B2B contact information to:

  • Provide accurate and up-to-date business contact data to Platform Users
  • Enable prospecting and lead generation activities
  • Deliver company intelligence and GTM insights
  • Maintain data quality through verification and enrichment
  • Comply with data subject requests and legal obligations

3.3 Legitimate Interest Basis

Our processing of B2B professional contact information is based on legitimate business interests, specifically:

  • Facilitating business-to-business commerce and communication
  • Enabling companies to identify and reach potential business partners and customers
  • Supporting economic activity through improved market connectivity

We balance these interests against the privacy rights of data subjects by:

  • Limiting data to professional/business context only
  • Providing easy opt-out mechanisms
  • Maintaining data accuracy and currency
  • Implementing robust security measures

4. DATA SUBJECT RIGHTS

If your business contact information is included in our database, you have the following rights:

4.1 Access

You can request to know what information we have about you by contacting privacy@omnirasystems.com.

4.2 Correction

You can request correction of inaccurate information about you. We encourage data accuracy and will promptly update incorrect data.

4.3 Deletion/Opt-Out

You can request removal of your information from our database at any time by:

  • Emailing privacy@omnirasystems.com with "Opt-Out Request" in the subject line
  • Providing your name, email address, and company name for verification

We will process opt-out requests within 30 days and add you to our permanent suppression list to prevent re-addition.

4.4 Objection

You can object to processing of your information based on legitimate interests. We will honor such requests unless we have compelling legitimate grounds for processing.

5. HOW WE SHARE YOUR INFORMATION

5.1 Platform Users Accessing B2B Data

Our Platform Users access B2B contact information for legitimate business purposes including sales outreach, marketing, recruiting, and business development. By subscribing to Omnira, users agree to:

  • Use data only for lawful B2B purposes
  • Honor opt-out requests they receive
  • Comply with applicable laws including CAN-SPAM, TCPA, and state privacy laws
  • Not resell or redistribute data

5.2 Third-Party Service Providers

We share information with service providers who help us operate the Platform:

  • Supabase: Cloud database hosting (United States)
  • OpenAI and Anthropic (Claude): AI-powered features and intelligence
  • PostHog: Usage analytics
  • Stripe: Payment processing
  • AWS/Cloud Infrastructure: Data processing and storage

These service providers are contractually obligated to protect data and use it only for specified purposes.

5.3 Legal Requirements

We may disclose information if required by law or in response to valid requests by public authorities (e.g., subpoenas, court orders, or law enforcement requests).

5.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, information may be transferred to the acquiring entity. We will notify affected parties of any such change.

5.5 What We DON'T Do

  • We do NOT sell personal information to data brokers or advertisers
  • We do NOT share data for cross-context behavioral advertising
  • We do NOT provide data for consumer marketing purposes
  • We do NOT share Platform User data with other Platform Users

6. DATA STORAGE AND SECURITY

6.1 Storage Location

Data is stored on secure servers in the United States.

6.2 Security Measures

We implement industry-standard security measures including:

  • Encryption in Transit: All data transmitted is encrypted using TLS/SSL
  • Encryption at Rest: All stored data is encrypted
  • Password Security: Passwords are hashed and never stored in plain text
  • Access Controls: Role-based access controls limit data access
  • Audit Logging: Access to sensitive data is logged and monitored
  • Regular Security Reviews: Periodic assessment of security practices

6.3 Data Accuracy

We take reasonable steps to ensure B2B contact data is accurate and current through:

  • Regular data verification and refresh cycles
  • Bounce detection and email validation
  • Integration of correction requests
  • Removal of outdated information

6.4 No Absolute Security

While we implement robust security measures, no system is 100% secure. We cannot guarantee absolute security of data.

7. DATA RETENTION

7.1 Platform User Data

We retain Platform User account data for as long as accounts remain active, plus a reasonable period thereafter for legal and operational purposes.

7.2 B2B Contact Data

We retain B2B contact information as long as it remains accurate and relevant for business purposes, subject to:

  • Opt-out requests (permanent removal)
  • Data accuracy requirements (removal of stale data)
  • Legal retention requirements

7.3 Account Deletion

When Platform Users delete their accounts:

  • Account information is permanently deleted
  • Saved lists, notes, and preferences are removed
  • Export history and usage logs are deleted
  • Deletion typically completes within 30 days

8. PLATFORM USER RIGHTS AND CHOICES

8.1 Access and Export

  • View all data associated with your account
  • Export your saved lists and account data
  • Download usage reports

8.2 Account Controls

  • Update account information at any time
  • Modify notification preferences
  • Delete your account and associated data

8.3 Data Usage

  • Control how your search and usage data is used for platform improvements
  • Opt out of non-essential analytics

9. ACCEPTABLE USE

Platform Users agree to use Omnira data responsibly and lawfully:

9.1 Permitted Uses

  • B2B sales and business development outreach
  • Marketing to business professionals
  • Recruiting and talent acquisition
  • Market research and competitive intelligence
  • Partnership and vendor identification

9.2 Prohibited Uses

  • Consumer marketing or non-business purposes
  • Harassment, spam, or illegal communications
  • Resale or redistribution of data
  • Any use violating applicable laws
  • Circumventing opt-out or suppression requests

Violation of acceptable use terms may result in immediate account termination.

10. COMPLIANCE

10.1 CAN-SPAM Act

Platform Users must comply with CAN-SPAM requirements when sending commercial emails, including:

  • Accurate header and subject line information
  • Clear identification as advertising
  • Valid physical address inclusion
  • Functional opt-out mechanism
  • Prompt honoring of opt-out requests

10.2 TCPA Compliance

Users are solely responsible for compliance with the Telephone Consumer Protection Act when making calls or sending texts, including obtaining required consent.

10.3 State Privacy Laws

We support compliance with state privacy laws including CCPA/CPRA. B2B contact data used for business communications is generally exempt from many consumer privacy law requirements, but we honor all data subject requests regardless.

11. CALIFORNIA PRIVACY RIGHTS (CCPA/CPRA)

California residents have additional rights:

  • Right to Know: Request information about data collection and use
  • Right to Delete: Request deletion of personal information
  • Right to Correct: Request correction of inaccurate information
  • Right to Opt-Out: We do NOT sell personal information
  • Non-Discrimination: No discrimination for exercising privacy rights

Contact privacy@omnirasystems.com to exercise these rights.

12. CHILDREN'S PRIVACY

Omnira is a B2B platform intended for business professionals aged 18 and older. We do not knowingly collect information from anyone under 18. If we learn we have collected information from a minor, we will delete it immediately.

13. INTERNATIONAL USERS

Omnira is operated in the United States and intended primarily for U.S. users. Information may be transferred to, stored, and processed in the United States.

For users outside the United States, by using the Platform you consent to transfer of information to the U.S. where data protection laws may differ from your jurisdiction.

14. NO TRACKING OR ADVERTISING

  • We do NOT use advertising identifiers
  • We do NOT engage in cross-site behavioral advertising
  • We do NOT track users across unrelated websites or apps
  • We do NOT sell data to advertisers

15. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically. We will notify you of material changes via:

  • Email to Platform Users
  • Notice on the Platform
  • Updated "Last Updated" date

Continued use after changes constitutes acceptance of the updated policy.

16. QUESTIONS AND COMPLAINTS

For questions, concerns, or complaints about this Privacy Policy:

  • General Inquiries: support@omnirasystems.com
  • Privacy/Opt-Out Requests: privacy@omnirasystems.com
  • Company: Zenith Sales Group DBA Omnira Systems
  • Location: Utah, United States

We will respond within a reasonable timeframe, typically within 30 days.

17. YOUR CONSENT

By using Omnira, you consent to this Privacy Policy and agree to its terms.

18. SUMMARY OF KEY POINTS

  • ✓ Omnira is a B2B data platform for go-to-market intelligence
  • ✓ We collect business contact information from public and licensed sources
  • ✓ Data subjects can opt-out and be permanently removed from our database
  • ✓ We do NOT sell personal information to advertisers or data brokers
  • ✓ Platform Users must use data responsibly and lawfully
  • ✓ Data is encrypted in transit and at rest
  • ✓ All opt-out requests are honored within 30 days
  • ✓ Must be 18+ to use the Platform

This Privacy Policy was last updated on December 3, 2025.